Part One: Read Live Overview

Read Live is a web-based program designed for improving reading skills. Read Live encompasses:

Read Naturally Live, a fluency-building program for developing and struggling readers;
Word Warm-ups Live, a research-based phonics intervention with audio-supported lessons;
One Minute Reader Live, a guided, fully independent reading experience;
Read Naturally Live–Español, a Spanish language version of Read Naturally Live which develops the literacy skills of multilingual readers; and
a Staff Member Module in which teachers manage the Read Live applications.

"Part One: Read Live Overview" explains how to get started by setting up a Read Live account with schools, staff members, and students.

Sections

Getting Started

To get started using Read Live, you need to know some basic information, including:

Checking System Requirements

Any computer from which you, your staff members, or your students access Read Live must conform to certain minimum requirements. The list of requirements can be accessed from the Read Live Help page (www.readnaturally.com/read-live-help).

Check the system requirements to make sure the program will run properly on each computer that students or staff members will use to run Read Live. These requirements change periodically. When first using Read Live, when upgrading or changing your browser, or if you experience any difficulty running Read Live, begin by checking the system requirements.

To check system requirements:

On the Read Live Home page, click Check System Requirements.
Under Audio Test, click Click here.
If you can hear the audio, click Yes. If you cannot hear the audio, click No.
Under Meets Requirement, look to see if any requirements have not been met.
If you have requirements that have not been met, click Display system requirements for Read Live to determine what changes need to be made.
Once you have resolved any problems, check the requirements by clicking Check System Requirements again.

Setting Up Your Read Live Account

The main account contact will receive an activation email from Read Naturally, Inc., with information and instructions about setting up the Read Live account.

From the Read Live Home page, click Staff Member.
Enter the account number, user ID, and temporary password from the activation email.
Click Log In.
The first time you log in:
1. You are prompted to change your password. Enter and verify your new password, and then click Save.
2. On the Set Security Question page, select a question and enter an answer that you will easily remember. Then click Save. If you forget your password, you must answer this question to access the software.
3. On the Welcome page, click Go to Home Page.
Add schools.
1. Each account starts with one school. If you want to rename your default school or add more schools, select Account & School Administration from the navigation menu. Then click the existing school name or click Add School.
  Learn more about adding schools
2. Reserve licenses for specific schools if necessary. By default, schools can use any available licenses in the account.
  If your account has more than one school, Read Naturally recommends that your reserve a specific number of licenses for each school. To reserve a number of licenses for each school, open the navigation menu and select Account & School Administration. Review all the schools in the account, and then click the name of a school to reserve a specific number of licenses for it.
  Learn more about reserving licenses for schools
Add staff members.
1. Each staff member who will be working with students in Read Live needs to be in the system. To add any additional staff members, from the navigation menu, select Staff Member Administration. Then click Add Staff Member.
  Learn more about adding staff members
Add students and license them. Each student needs a license to work in Read Live.
- To add students one at a time:
1. From the navigation menu, select Student Administration, and then click Student Setup. Click Add Student to add a student and assign him or her a license and lead teacher.
  Learn more about adding students individually
- To schedule an import of multiple students at a time and then license the students:
1. From the navigation menu, select Student Administration, and then click Student Import. Follow the instructions for scheduling an import of student data.
  Learn more about importing student data
2. Once the students are imported, assign licenses and lead teachers to them. From the navigation menu, select Student Administration, click Student Licensing, and then select the school for the students you want to license.
  Learn more about assigning licenses to students

Notes

Staff member passwords can be a minimum of 8 characters and are case sensitive.
Answers to the security question are not case sensitive.
Lead teachers are assigned whenever students are given a Read Naturally Live license. A student's lead teacher should be the staff member who makes educational decisions in Read Naturally Live for that student.

Logging In

Read Live is composed of the following parts.

The staff member module is used by most staff members. Staff members log in from the Staff Member Login page.
The student module is used by students. Students log in from the Student Login page.

Open a browser, and go to the Read Live Home page.
Choose one of these options:
1. To log in to the staff member module, click Staff Member and continue to log in:
  1. On the Staff Member Login page, enter your account ID (from the account activation email), user ID, and password. Then click Log In.
    1. If you are an Account Administrator or School Coordinator, a Multi-Factor Authentication (MFA) dialog opens at your first login, and a 4-digit code is sent to the email address associated with your User ID.
    2. Enter the MFA code in the dialog to enter the Staff Member Module.
      Note: Selecting the Remember me on this computer checkbox limits the number of times you will be asked to enter a MFA code when logging into the Staff Member Module. Do not select this checkbox if the computer you are logging into is used by students.
2. To log into the student module, click Student to log in:
  1. On the Student Login page, students should enter their Account ID, User ID, and password.
    After logging in, students with access to more than one Read Live component will see a Landing Page that allows them to choose which application to open.

Notes

For new accounts, check your account activation email for your account ID and the main account contact's user ID and temporary password.
To easily access the Read Live site each time you open the browser, you can set the Staff Member Login page or Student Login page as a bookmark or favorite.
Staff member with the Read Live Assistant role do not have full access to the Staff Member Module. When assistants log in, they are taken to a Read Live Assistants page with resources to support them in working with students.

Exiting the Software

From any page in Read Live, click Log Out to exit the software. You return to either the Staff Member login page or the Student login page. To return to the main Read Live Home page, click the home icon in the upper left-hand corner of either login page.

Note

Both students and staff members should always click Log Out when leaving the Read Live application rather than simply closing the browser window or tab.
Clicking Log Out ensures that students are properly logged out of the software, and prevents students from working in each other's stories. It allows staff members to monitor and manage student activity in the program more effectively.

Contacting Read Naturally, Inc.

There is a link to Read Naturally's current contact information on the Read Naturally website under the "About Us" menu:
pointer Read Naturally contact information

You can also view Read Naturally contact information if you are logged into the staff member module:

Log into the staff member module.
Click the Contact Us link in the page footer. The Contact Us page lists the most up-to-date contact information for Read Naturally, as well as your account information.
When finished, click Back.

You may need to provide your account information when you contact Read Naturally.

Permissions by Role

Permission to complete different actions is based on your assigned role in the software. The following table outlines the permissions available to each role.

Permissions by Role in Read Live

Permission	Account Administrator	School Coordinator	Teacher	Read Live Assistant
Edit your profile or password	yes	yes	yes	yes
Account
Add, edit account information	yes	no	no	no
Start a new school year	yes	no	no	no
Schools
Add, edit, or delete schools	yes	no	no	no
Reserve Read Live licenses for schools	yes	no	no	no
View school-level reports	yes	yes	no	no
Staff Members
Add, edit, or delete other staff members:
Account Administrators	yes	no	no	no
School Coordinators	yes	yes	no	no
Teachers	yes	yes	no	no
Read Live Assistants	yes	yes	no	no
Unlock staff member user IDs	yes	yes	no	no
Students
Add, edit students	yes	yes	yes	no
Delete students	yes	yes	no	no
Assign license & Read Naturally Live lead teacher to student	yes	yes	yes	no
Remove license from students	yes	yes	yes*	no
Add Word Warm-ups Live access to student	yes	yes	yes	no
Change student homerooms	yes	yes	yes	no
Transfer student to a new school	yes	no	yes**	no
Import student data	yes	yes	no	no
Add, edit, delete personal Groups	yes	yes	yes	no
Place student	yes	yes	yes*	no
View & print reports, parent letters	yes	yes	yes*	no
Change Story Options in Read Naturally Live	yes	yes	yes*	no
Change Exercise Options in Word Warm-ups Live	yes	yes	yes	student module only
Change series/level/goal in Read Naturally Live	yes	yes	yes*	no
Change level/section/goal in Word Warm-ups Live	yes	yes	yes	student module only
Print welcome letter	yes	yes	yes	no
Reset story in Read Naturally Live	yes	yes	yes*	student module only
Reset exercise in Word Warm-ups Live	yes	yes	yes	student module only
Print awards	yes	yes	yes*	student module only
Print stories in Read Naturally Live and exercises in Word Warm-ups Live	yes	yes	yes	student module only
Force logout of logged-in student	from student module, or when logging in as a student from the staff module
Conduct cold timings and pass activities	from student module, or when logging in as a student from the staff module
Review Student Work	student module only

* Actions marked with a single asterisk can be performed in the staff member module by a Teacher only if they are the student's Read Naturally Live lead teacher. For example, if Ms. Brown is assigned a Teacher role, in Read Naturally Live, she can use the Staff Member Module to place only students for whom she is the lead teacher.

** Staff members can transfer students to another school only if they are affiliated with "All schools." Staff members affiliated with a particular school cannot transfer students.

Viewing Your Role

You can view your assigned Read Live role in your profile, but you cannot change it.

Log in to the staff member module.
In the page header, click your name.
Click My Profile. Your role is listed as part of your profile.

The Navigation Menu in the Staff Member Module

You can access the main features of the Staff Member Module by using the navigation menu on most pages. The contents of the navigation menu depend on your role.

Teachers see the following items in the menu:

Home leads to the staff member module's home page.
Student Setup enables teachers to manage students and their licenses.
Student Activity allows teachers to monitor and support students across all Read Live applications.
Orientation & Resources leads to a page helping teachers to start working in Read Live.
Team lets teachers maintain a list of other Teachers and Read Live Assistants on their personal teaching team.
My Groups lets teachers create convenient groups of students.
Reports helps staff members monitor student performance.

School Coordinators see the following menu items:

Home leads to the staff member module's home page.
Staff Member Administration enables school coordinators to manage staff members working in Read Naturally Live at their school.
Student Administration allows school coordinators to manage students and their licenses.
Student Activity allows school coordinators to monitor and support students across all Read Live applications.
Orientation & Resources leads to a page helping school coordinators to start working in Read Live.
Team lets school coordinators maintain a list of other Teachers and Read Live Assistants on their personal teaching team.
My Groups lets school coordinators create convenient groups of students.
Reports helps staff members monitor student performance.

Account Administrators see the following menu items:

Home leads to the staff member module's home page.
Account & School Administration lets account administrators manage their account and the schools in it, including those schools' licenses.
Staff Member Administration allows them to manage staff members working in Read Naturally Live across their account.
Student Administration allows account administrators to manage students and their licenses across the account.
Student Activity allows account administrators to monitor and support students across all Read Live applications.
Orientation & Resources leads to a page helping account administrators to start working in Read Live.
Team lets account administrators maintain a list of other Teachers and Read Live Assistants on their personal teaching team.
My Groups lets them create convenient personal groups of students.
Reports helps staff members monitor student performance.

See Also

Sorting and Filtering

Sorting and filtering the entries on a list can make it easier to find students and staff members you need to access. Use filters to narrow a list to entries that meet certain criteria. This can be especially helpful if you have many students, and need to locate a particular set.

Click the name of a column to sort by that column. Click the name again to sort in the opposite direction.
Click the filter icon to the left of each column's name to narrow a list using that column. You can choose various ways to narrow the list, including showing only entries that contain the text you enter.
Click Apply to update the list using your criteria.
Click the same filter icon again and click Reset to stop narrowing the list by that column.

Note

You can apply more than one filter at a time. For example, a teacher who has students at more than one school might filter by the School column and then the Grade column, allowing him or her to review the work of 4th graders at a single school.
Any sorting and filters you apply on a page will remain in effect until you clear them or log out of the program. If you narrow a list to review only specific students and then want to see the whole list again, click the filter icon and then click Reset.

Searching by Personal Group

Personal groups are a quick, efficient way to access groups of students. Only you can see your personal groups.

To search by a personal group:

On a page with a list of students, click the Search by Group menu on the upper right.
Choose one of your personal groups from the list in the menu. The list of students on the page updates to show only students from your personal group.

Note

Any other filters applied to a page are applied alongside a search by group. For example, if you have searched by a personal group, you could then also filter the list by Grade to see only 3rd graders in the group.
When you apply a group, only students in the group who would normally be displayed on a page will be listed. For example, the Read Naturally Live page lists only licensed students. When you apply a group on that page, only the licensed students in the group are listed.
Personal groups are selected from the Choose students to view search feature on the Student Activity page.

Using Read Live

In the Read Live Staff Member Module, you work with account, personal, school, staff member, student, licensing, and group information. All staff members except Read Live Assistants have access to the Staff Member Module.

Topics

Updating Account Information

Only Account Administrators can update basic information for the account, including designating the Main Account Contact.

To update information for your account:

From the navigation menu, select Account & School Administration.
On the Account page, update the account's name or assign a new Main Account Contact as necessary.
Click Save.

Turning recording features on and off for your account

Account Administrators in Read Live can set their account to enable or disable student recording features on the Account & School Administration page.

To enable or disable recordings across your account:

Choose Account & School Administration from the navigation menu, or select the Account & School Administration tile.
Under Account Settings, select or deselect the Enable recording features checkbox.
The checkbox must be selected for students in the account to make recordings.
Click Save.

Important Notes

In order for each student to save recordings of story and word list readings, Enable recording features settings for both the account and the student must be turned on.
Student recordings are not saved after the relevant hot timing steps have been completed for a story. Access to the recordings is limited to the teacher who conducts pass activities for each story. See the Read Live Privacy and Security Policy for more information.

Updating Your Information

Each staff member can update his or her profile information, change his or her password, or set a new security question and answer.

Topics

Updating Your Profile

You can update your name, email address, and user ID in your profile.

Click your name in the header of the Staff Member Module and then click My Profile.
Update your name, email address, and user ID as needed.
Click Save.

Note

Use care to enter your email address correctly. The software uses this address to send important notifications.
Staff member user IDs can be from 1–100 characters long.

Retrieving Your Forgotten Password

To retrieve your forgotten password:

On the Staff Member Login page, click Forgot Password?
Enter your account ID and user ID.
Click Next.
In the box, type the answer to your security question. Answers are not case sensitive.
Click Next. A new temporary password will be sent to the email address specified in your profile.
In the email, copy your temporary password, and then click the link to the temporary login page.
On the Reset Forgotten Password page, enter the temporary password from your email.
Click Next. You will be prompted to change your password.
Update your password and click Save & Go to Login. Now you can log in with your new password.

Note

Staff member passwords must be a minimum of 8 characters long and are case sensitive.
If you forget your user ID or the answer to your security question, contact your Read Live Account Administrator.
If you incorrectly guess your password too many times, your user ID will be locked as a security measure. Contact your Read Live Account Administrator to unlock your user ID.
If a student forgets a password, a teacher or other staff member with the necessary privileges can change it to a new password. (See Updating Student Information.)

Changing Your Password

To change your password:

Log in to the Staff Member Module.
Click your name in the header bar, and then click Change My Password.
On the Change My Password page, type your current password.
Enter and then verify your new password.
Click Save & Close.

Note

Staff member passwords must be a minimum of 8 characters long and are case sensitive.
If you forget your user ID or the answer to your security question, contact your Read Live Account Administrator.

Setting a New Security Question

You can update your security question. If you forget your password, you will be prompted to answer this question to access the software.

Click your name in the header of the Staff Member Module, and then click Set Security Question.
Enter your current password.
Choose a new security question from the Select a Security Question list.
Enter your answer to the selected question.
Click Save & Close.

Note

The answers to security questions are not case sensitive.

Working with School Information

Each account starts with one school. Only Account Administrators can create and update the schools in an account.

To work with school information:

Log in to the Staff Member Module.
From the navigation menu, select Account & School Administration.
On the Account page, you can view basic information about the schools in your account. You can also:
- Add new schools.
- Update school information including the name and the licensing information for each school.
- Delete schools.

Topics

Adding a School

Each student working in Read Live must be affiliated with a school.

Each account starts with one school. Account Administrators can add more as needed. Only Account Administrators can add schools.

To add a school:

Log in to the Staff Member Module.
From the navigation menu, select Account & School Administration.
Click Add School.
On the School Details page, enter the name for the new school.
Set the school's licensing information.
Click Save & Close.

Updating a School's Information

You can update a school's name and licensing settings. Only Account Administrators can update a school's information.

To update a school's information:

Log in to the Staff Member Module.
From the navigation menu, select Account & School Administration.
In the School column, click the name of the school whose information you would like to edit.
On the School Details page, update the information as necessary.
Click Save & Close.

Setting a School's Licensing Method

By default, students at a school can be assigned any available licenses in the account. If there is more than one school in your account, you may want to reserve a specific number of licenses for each school. Only Account Administrators can change a school's licensing method.

By default, schools are set to use any available licenses in the account. Students at the school can be assigned licenses until the total number in the account is being used. If your account has a single school, use this method.

A school can have a reserved number of licenses. If your account has more than one school, Read Naturally recommends reserving licenses for each school. The reserved number sets the number of students in the school who can be licensed at any one time. Other schools in the account will not be able to use licenses reserved for that school.

To set a school's licensing method:

Log in to the Staff Member Module.
From the main navigation menu, select Account & School Administration.
In the list of schools, review the license usage for all the schools in the account. Click the name of the school whose licensing you want to set.
On the School Details page, under the Read Naturally Live Licensing heading, choose an option.
If you have selected Reserve exactly this many licenses, enter a number of licenses in the box. The school will be able to assign this many licenses to students, but no more. Other schools will not be able to use any of those licenses.
Click Save & Close.

Deleting a School

Deleting a school permanently removes all the school's information from the software. Deletions cannot be undone, so use caution. Only Account Administrators can delete a school. You can delete a school only if no staff members or students (active or inactive) are associated with it.

To delete a school:

If necessary, remove any students from the school. From the navigation menu, select Student Administration. Then click Student Setup to see students. You can:
- Transfer students to a different school.
- Delete inactive students.
If necessary, remove any staff members from the school. From the navigation menu, select Staff Administration. You can:
- Change staff members' school affiliations.
- Delete staff members.
From the navigation menu, select Account & School Administration.
In the list of schools, find the school you would like to delete, and in the Delete School column, click Delete. Click Yes to confirm.

Working with Staff Member Information

Permission to add, edit, or delete staff member information is based on role.

Account Administrators can add, edit, or delete information for any staff members.
School Coordinators can add, edit, or delete staff members at their school in the School Coordinator, Teacher, and Read Live Assistant roles.

To work with staff member information:

Log in to the Staff Member Module.
From the navigation menu, select Staff Member Administration.
From the Staff Member Administration page, you can view basic information about the staff members in your account. You can also:
- Add staff members.
- Update staff member information, including name, role, school, email address, and User ID.
- Reset a password for a staff member.
- Unlock the user ID for a staff member.
- Delete staff members from the software.

Topics

Adding a Staff Member

Permission to add a staff member is based on role.

Account Administrators can add any staff members.
School Coordinators can add staff members in the School Coordinator, Teacher, and Read Live Assistant roles.

Log in to the Staff Member Module.
From the navigation menu, select Staff Member Administration.
Click Add Staff Member.
On the Staff Member Details page, enter the new staff member's name.
Under Role, select the role you would like to assign to the staff member.
- Account Administrator is an ideal role for anyone who needs full access to account, school, staff member, and student information. For a district account, this might be an information technology staff member. For a school account, this might be a Response to Intervention (RTI) coordinator.
- School Coordinator is an ideal role for Title I teachers, English language learner (ELL) teachers, special education teachers, RTI coordinators, reading teachers, reading coaches, specialists, and principals. In this role they can work with all licensed students at a school and have access to all students' Read Live data.
- Teacher is an ideal role for teachers working with specific groups of students. Teachers make educational decisions, such as decisions about placement or story options, for their own students.
- Read Live Assistant is an ideal role for parents, after-school staff members, volunteers, or tutors who will be working with students. Read Live Assistants can only access students in the Staff Module when they have been added to the Team of another staff member. Once they have been added to a Team, they can help students on that Team using the Waiting List.
Select the staff member's school. If a staff member needs to work in multiple schools, select All Schools. If a staff member will only be working in a specific school, select that school. Staff members in the School Coordinator role must be affiliated with a specific school.
Enter the staff member's email address and user ID.
If you are finished, click Save & Close. If you would like to add another staff member, click Save & Add Another.

Note

Use care to enter email addresses correctly. The software uses these addresses to send the staff member login information and other important notifications.
Staff member user IDs can be from 1 to 100 characters and are not case sensitive.

Updating a Staff Member's Information

Permission to update a staff member's name, role, school, email address, or user ID is based on role.

Account Administrators can update any staff member's information.
School Coordinators can update School Coordinator, Teacher, and Read Live Assistant information.

Log in to the Staff Member Module.
From the navigation menu, select Staff Member Administration.
In the Last Name column, click the name of the staff member whose information you need to edit.
On the Staff Member Details page, change the staff member's name, role or other information as necessary.
Click Save & Close.

Note

Use care to enter email addresses correctly. The software uses this address to send important notifications.
Staff member user IDs can be from 1 to 100 characters and are not case sensitive.

Resetting a Staff Member's Password

If a staff member forgets his or her password and cannot remember the answer to the security question, you can reset the staff member's password.

Permission to reset a staff member's password is based on role.

Account Administrators can reset any staff member's password.
School Coordinators can reset passwords for staff members in the School Coordinator, Teacher, and Read Live Assistant roles.

Log in to the Staff Member Module.
From the navigation menu, select Staff Member Administration.
In the Reset Password column, click Reset for the staff member whose password you need to reset.
An email with a new temporary password will automatically be sent to the staff member.

Unlocking a Staff Member's User ID

If a staff member's user ID has too many invalid login attempts, the software locks the user ID as a safety precaution, and the staff member will not be able to log in. Staff members in Account Administrator or School Coordinator roles can unlock staff member user IDs.

From the navigation menu, select Staff Member Administration.
In the Unlock User ID column, click the Unlock button for the staff member whose ID needs to be unlocked. A success message confirms that the User ID has been unlocked. The staff member is now able to log in.

Deleting a Staff Member

Deleting a staff member removes all of the staff member's data from the software. Deletions cannot be undone, so use caution. Permission to delete a staff member is based on role.

Account Administrators can delete any staff members from the software.
School coordinators can delete staff members in School Coordinator, Teacher, and Read Live Assistant roles.

To delete a staff member:

From the navigation menu, select Staff Member Administration.
Click the selection box to the left of the staff member(s) you need to delete.
Click the Delete Selected Staff Members button at the top of the page.
Click Yes to confirm the deletion.

Note

Staff members currently acting as the lead teacher for students cannot be deleted. Before deleting these staff members, you must either remove the students' licenses or assign them a different lead teacher.

Working with Student Information

To work with student information in Read Live:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu. Then click Student Setup.

From the Students page, any staff member can view basic information about students. You can also:

Add students.
Update individual students' information, including name; status; student ID; grade; school; homeroom; user ID; password; license and lead teacher; and contact information.

If you are a School Coordinator or Account Administrator, you can also make the following changes for more than one student at a time:

Change the status for students.
Change the grade for students.
Change the homeroom for students.
Delete students from the software.

Account Administrators can also:

Change schools for one or more students at a time.

Topics

Adding a Student

To add students individually:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu, and then click Student Setup.
Click Add Student.
The Student Details page opens.
Under the Student Information heading, enter the student's name, status, and (optionally) a student ID.
Select the student's grade, school, and homeroom.
If the student does not have a homeroom, select "Unassigned."
Under Student Login Info, enter the student's user ID.
If necessary, enter the email address for the student.
Read Live uses student email addresses for some Single Sign-On (SSO) features. For example, Google Classroom uses a student's email address as part of the SSO login process. Note that a student's email address must be unique in the Read Live application.
Enter the student's password, and verify the password.
Under License, you can choose to assign a license if one is available. Being assigned a license enables a student to work in Read Live.
If you assign a license, you will also need to choose whether to assign a Read Live Lead Teacher for the student.
You can assign access to Read Naturally Live, Word Warm-ups Live, One Minute Reader Live, or Read Naturally Live–Español to any student with a license.
As each student is assigned a new Read Live license, the Read Naturally Live and One Minute Reader Live applications are assigned to that student by default.
Under Accessibility Settings, turn on the Enable Student Control of Autoplay Audio and Captions option if appropriate.
This option defaults to No. Students with the option will be able to turn on captioning, or prevent automatic audio from playing in applications, across Read Live.
Under Contact 1 or Contact 2, enter information for any parent/guardian contacts if desired.
These fields are optional.
If you are finished, click Save & Close. If you would like to add another student, instead click Save & Add Another.

Note

Students must be associated with a school. If the student's school is not in the Read Live application, it must be added.
Student user IDs are used to log in to Read Live. They must be unique within your account. Student user IDs can be up to 100 characters long.
Student passwords must be a minimum of 3 characters long and are not case sensitive.
Staff members in the Account Administrator or School Coordinator roles can import data from a student management system to add multiple students at a time.

Importing Student Data

Importing student data enables you to add or update many students using data exported from a student management system. Imports are scheduled and run during off-peak hours. Each import includes students from a single school. Only staff members in Account Administrator or School Coordinator roles can import student data.

To schedule an import of student data:

Open the following document to view directions and guidelines for formatting the data to import:
Importing Student Data (pdf)
Export student data for a single school from your student management system.
Edit the student data file so that it conforms to Read Live's requirements.
Log in to the Read Live Staff Member Module.
From the navigation menu, select Student Administration.
On the Student Administration page, click Student Import.
On the Import Students page, click Browse.
Select the file to import.
Select the school for the students you want to import, and click Next.
On the Verify Import Records page, do one of the following:
- If errors are detected, you must fix them before you can import the file. Hover over a highlighted cell to see the error for that cell, or click Print Error Log to get a complete list of errors in the file. Then cancel the import, address the errors, and try again.
- If no errors are detected, verify that the data you are about to import is accurate. Then click Next.
If some or all of the students in your file already exist in your account, you will be asked how to handle the duplicate students. In the list of duplicate students, cells are highlighted if the value in the file does not match the existing value in Read Live. Hover over a highlighted cell to see the corresponding value from the database. After checking the differences, either:
- Choose Update existing students to change the existing students’ schools, student IDs, grades, passwords, and contact information to match the import file.
- Choose Do Not Import to leave the existing students unchanged.
Click Next and then confirm that you want to import the file.
Click OK to confirm that your import has been scheduled. You will receive an email when the import is complete.

Notes

Each imported student’s status is set to Active.
Each imported student’s school is set to the school selected at the start of the import. To add students for more than one school in your account, you need to import a separate file for each school.
If a student's data is updated to a new school as the result of an import, that student's license and lead teacher will be removed. For the student to continue working in Read Naturally Live, it will be necessary to assign a new license and lead teacher to that student.
The homeroom for imported students is typically set to Unassigned. For updated students who are not changing schools, the homeroom remains unchanged.

Enabling Single Sign-On for your account's students

Account Administrators in Read Live can set up their account to allow single sign-on (SSO) by students. Doing so lets students use Read Live without entering a User ID and password each time they open the application.

Read Live currently supports ClassLink automatic rostering and single sign-on, Clever single sign-on, and Google Classroom logins.
Note: Single Sign-on is not currently supported on iPads.

To enable single sign-on for your account:

Step 1: Enable Single Sign-On (SSO) using a specific provider:

Log in to the Staff Member Module as an Account Administrator.
From the Home page, choose Student Administration.
Choose the Single Sign-On Setup tile.
If you have previously chosen a single sign-on (SSO) provider, the appropriate setup page will open.
If you have not previously chosen an SSO provider, choose the provider you will be using.
The appropriate setup page will open.

Step 2: Configure your account for the chosen provider:

For ClassLink SSO and rostering:
On the ClassLink Single Sign-On (SSO) and Rostering Setup page:

Enter your ClassLink Tenant ID.
Note that each ClassLink Tenant ID can be used by only one Read Live account. If you share a Tenant ID with another Read Live account, contact Read Naturally Technical Support for assistance.
Click the Generate Server Details button.
The Server Details area under step 3 fills with necessary server information for your rostering connection.
Copy the data in the Server Details area.
Go to ClassLink.
On ClassLink's File Exports page, paste the information from Read Live's Server Details area.
In ClassLink, Click the Generate SSH Key button and then click Export SSH Key.
Save the applicationPublicKey.pem file from ClassLink.
In the Read Live Staff Member Module, use the Browse control to share the .pem file with Read Live.
Choose the Matching Criteria for existing students in your Read Live account.
These criteria control how students in your ClassLink data will be matched to existing students in Read Live.
Click the Save button.

For Clever SSO:
On the Clever Single Sign-On (SSO) Setup page:

Enter your Clever District ID.
Click the Save button.
Clever Administrator will request the Read Live SSO app from the Clever dashboard and shares the app with students.
In Read Live, when adding or importing students, the Student Email Address is required to make the Clever SSO connection.

To allow students to log in with Clever SSO, you also need to add email addresses to the students in your account. To import the necessary student data:

Click the Student Import button.
You can also use the Student Import tile on the Student Administration page.
On the Import Students page, follow the directions to import students.
Make sure that the student emails are added to each student's record.

For Google Classroom Single Sign-On:
On the Google Classroom Single Sign-On (SSO) Setup page:

Click the Save button to confirm the selection of Google Classroom SSO.

To allow Google Classroom logins, you also need to add email addresses to the students in your account. To import the necessary student data:

Click the Student Import button.
You can also use the Student Import tile on the Student Administration page.
On the Import Students page, follow the directions to import students.
The information on the Student Import page is customized based on Google Classroom's requirements.

Step 3: Provide students with SSO access:

Each provider has a different way of giving students single sign-on access to applications.

In ClassLink, you need to add the Read Live application to students' launching pads. See ClassLink's support for information on how to provide students with this access.

In Clever, you need to add the Read Live application to students' portals.

In Google login, students need to use a special address to access Read Live using a Google login.
That address is: https://readlive.readnaturally.com/readnaturallylive/api/auth/google/callback
Schools can deliver this address to students in a variety of ways. For example, they could include the link on a Classroom page within a Google Classroom, and then invite students to that Classroom. They could also make a bookmark for students to use in their browsers, or include the link on a school website.

To disable single sign-on (SSO) for your account:

Log in to the Staff Member Module as an Account Administrator.
From the Home page, choose Student Administration.
Choose the Single Sign-On Setup tile.
Click the Disable SSO button.
A confirmation window opens.
Click OK to turn off SSO.
Students will no longer be able to log into Read Live using your SSO provider.

Important Note
Disabling single sign-on for any provider removes that provider's special identifying data from the students in your account. If you choose to turn SSO back on later, you will need to re-configure single sign-on settings to enable SSO logins for your students.

Related Information

Importing Student Data in Read Live

Updating Student Information

You can update an individual student's name, student ID, grade, school, homeroom, user ID, password, license, lead teacher, and contact information.

To update student information:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu, and then click Student Setup.
On the Students page, use column filters and the Search by Group menu to narrow the list of students displayed, if necessary.
In the Last Name column, click the last name of the student whose information you would like to update.
Update the student information, the student login information, the license, the assigned Lead Teacher, and the contact information as needed.
Click Save & Close.

Note

Student passwords must be a minimum of 3 characters long and are not case sensitive.
Student user IDs must be unique within your account.

Updating Information for Multiple Students by Importing

You can use the import feature to quickly update existing students’ names, schools, student IDs, grades, passwords, and parent/guardian contact information. Only staff members in the Account Administrator and School Coordinator roles can import student data. Each import updates students in a single school.

To update student data by importing a CSV file:

Open the following document to view directions and guidelines for formatting the data to import:
Importing Student Data (pdf)
Export student data for a single school from your student management system.
Edit the student data file so that it conforms to Read Live's requirements. A student in the file is considered a match to an existing Read Naturally Live student if the user ID or the email matches the database.
Log in to the Read Live Staff Member Module.
From the navigation menu, select Student Administration.
On the Student Administration page, click Student Import.
On the Import Details page, click Browse.
Select the student data file to import.
Select the school for the students in the data file, and click Next.
On the Verify Import Records page, do one of the following:
- If errors are detected, you must fix them before you can import the file. Hover over a highlighted cell to see the error, or click Print Error Log to get a complete list of errors in the file. Then cancel the import, address the errors, and try again.
- If no errors are detected, verify that the data you are about to import is accurate. Then click Next.
If some or all of the students in your file already exist in your Read Live account, you will be shown a list of duplicate students and asked how to handle them. In the list of duplicate students, cells are highlighted if the value in the file does not match the existing value in Read Live. Hover over a highlighted cell to see the corresponding value from the database. After checking the differences, either:
- Choose Update existing students to change the existing students’ names, schools, student IDs, grades, passwords, and contact information to match the import file.
- Choose Do Not Import to leave the existing students unchanged.
Click Next and then confirm that you want to import the file.
Click OK to confirm that your import has been scheduled. You will receive an email when the import is complete.

Notes

A student in the file is considered a match to an existing student if the user ID or the email of a student matches the database.
Each imported student’s status is set to Active.
Each imported student’s school is set to the school selected at the start of the import. To import students for more than one school in your account, you need to import a separate file for each school.
If a student's data is updated to a new school as the result of an import, any existing license, lead teacher, and homeroom in the Read Live application will be removed. It will be necessary to assign a license and lead teacher at the student's new school for that student to continue working in Read Live.
The homeroom for imported students is typically set to Unassigned. For updated students who are not changing schools, the homeroom remains unchanged.

Creating a Student Passwords Report

To look up the passwords for licensed students, generate a Student Passwords report, which includes the students' user IDs and passwords.

To create a Student Passwords report:

Log in to the Staff Member Module.
From the navigation menu, select Reports.
Click Student Passwords.
On the Student Passwords page, use column filters and the Search by Group menu to narrow the list of students if necessary.
Select the students to include in the report by checking the boxes next to their names. You can select one student at a time, or shift-click to choose a range of students from the list.
Click the Generate Report for Selected button.
To print the report, click the Print button. Treat the list of passwords as confidential.

Note

Student passwords are not case sensitive.

Changing a Student's Read Naturally Live Lead Teacher

Students must have licenses to work in Read Live. A Lead Teacher can also be assigned to each student who has a license. Lead Teachers are responsible for the educational choices made in Read Naturally Live for each student.

If a student has a lead teacher, staff members who are the student's lead teacher (or staff members on that teacher's Team) can:

Place the student in Read Naturally Live;
Change the student's level, goal, or story options; or
Access the student's reports

If a student does not have a lead teacher, any Account Administrator, School Coordinator, or Teacher who can see the student can make those changes for the student.

Account Administrators and School Coordinators can make any of those changes for any student, even if the student has a different lead teacher.

To assign a new lead teacher to individual students:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu and then click Student Setup.
Sort and filter the list of students to find the one to whom you want to assign a new lead teacher.
Click the student's last name in the list.
On the Student Details page, in the Lead Teacher menu:
1. Select the Lead Teacher checkbox.
2. From the Lead Teacher dropdown, choose a new lead teacher for the student.
Click Save & Close.

To assign a new lead teacher to a group of students:

Log in to the Staff Member Module.
If you are an Account Administrator or School Coordinator: From the navigation menu, select Student Administration, and then click Application Access.
If you are a Teacher: select Student Setup, and then choose the Application Access button.
If necessary, select a school from the View students at... menu.
The summary area at the top of the page displays information about how many licenses are in use at the selected school, and how many more licenses are available there.
Sort and filter the list of students to find those whose lead teacher assignment you want to change.
Check the box next to the name of each student whose assignment you need to change.
Click the Manage Access to Read Live button at the top of the page.
In the Actions menu on the side of the page, under Licenses & Lead Teachers, click the Change Lead Teacher for selected button.
The Select a Lead Teacher dialog opens.
If you want to assign a lead teacher to all of the selected students, select the Lead Teacher checkbox and choose the teacher from the Select a Lead Teacher dropdown.
If you want the students not to have a lead teacher, deselect the Lead Teacher checkbox.
Click OK.

Changing a Student's Homeroom

Each student can be assigned a homeroom. You can change an individual student's homeroom on that student's page. Account Administrators and School Coordinators can also assign a new homeroom to multiple students at once. Homerooms must be created by an Account Administrator or School Coordinator before they can be assigned to a student.

To change an individual student's homeroom:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu, and then click Student Setup.
On the Students page, click the name of the student whose homeroom you need to change.
On the Student Details page, select a new homeroom from the list.
Click Save & Close.

To assign a single homeroom to more than one student as an Account Administrator or School Coordinator:

Log in to the Staff Member Module as an Account Administrator or School Coordinator.
From the navigation menu, select Student Administration, and then click Student Setup.
In the Students list, check the box next to the name of each student whose homeroom you need to change. (If you select multiple students, they will all be assigned the same homeroom.)
Click the Change Homeroom for Selected button.
On the Change Homeroom page, select the homeroom for the selected student(s).
Click Save & Close.
Click Yes to confirm the change.

Changing a Student's Status

Students with an active status can work in Read Live. Changing a student's status to inactive removes that student's license and lead teacher assignment.

Teachers can change an individual student's status, but only if the student is unlicensed or if the Teacher is the student's lead teacher. Account Administrators and School Coordinators can change the status for any student. They can also change status for more than one student at a time.

To change an individual student's status:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu, and then click Student Setup.
On the Students page, click the name of the student whose status you need to change.
On the Student Details page, select a new status for the student.
Click Save & Close.
Click Yes to confirm the change if necessary.

To change the status of more than one student at a time as an Account Administrator or School Coordinator:

Log in to the Staff Member Module as an Account Administrator or School Coordinator.
From the navigation menu, select Student Administration, and then click Student Setup.
In the Students list, check the box next to the name of each student whose status you need to change. (If you select multiple students, they will all be assigned the same status.)
Click the Change Status for Selected button.
On the Change Status page, select the status for the selected student(s).
Click Save & Close. Click Yes to confirm the change if necessary.

Note

You cannot report on the work of an inactive student. If you later reactivate an inactive student, that student’s scores are restored and become available for reporting.

Changing a Student's School

Teachers with access to all schools in the account can transfer individual students to a new school if the student is unlicensed or the Teacher is the student's lead teacher. Account Administrators can transfer any student to a new school, and can transfer multiple students at once.

To transfer an individual student to a new school:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator, select Student Administration from the navigation menu, and then click Student Setup.
On the Students page, click the name of the student whose school you need to change.
On the Student Details page, select a new school from the list.
Click Save & Close.
Click Yes to confirm the change.

To move more than one student to a single new school as an Account Administrator:

Log in to the Staff Member Module as an Account Administrator.
From the navigation menu, select Student Administration, and then click Student Setup.
In the Students list, check the box next to the name of each student whose school you need to change. (If you select multiple students, they will all be assigned to the same school.)
Click the Change School for Selected button.
On the Change School page, select the school you would like to assign to the selected student(s).
Click Save & Close. Click Yes to confirm the change.

Note

Changing a student's school removes any license, lead teacher, and homeroom the student had at the old school. To continue working in Read Live, students who change schools will need to be assigned a license and lead teacher at the new school.

Changing a Student's Grade

You can change an individual student's grade. Account Administrators and School Coordinators can change grades for more than one student at a time.

To change an individual student's grade:

Log in to the Staff Member Module.
If you are a Teacher, select Student Setup from the navigation menu.
If you are an Account Administrator or School Coordinator, select Student Administration from the navigation menu, and then click Student Setup.
On the Students page, click the name of the student whose grade you need to change.
On the Student Details page, select a new grade from the list.
Click Save & Close.

To assign a new grade to more than one student at a time as an Account Administrator or School Coordinator:

Log in to the Staff Member Module as an Account Administrator or School Coordinator.
From the navigation menu, select Student Administration, and then click Student Setup.
In the Students list, check the box next to the name of each student whose grade you need to change. (If you select multiple students, they will all be assigned the same new grade.)
Click the Change Grade for Selected button.
On the Change Grade page, select the grade you need to assign to the selected student(s).
Click Save & Close. Click Yes to confirm the change.

Note

Account Administrators can also use the Start a New School Year feature to advance all students in the account by one grade. Only Account Administrators can use this feature. Be sure to coordinate any changes to student grades to avoid advancing grades twice.

Advancing Student Grades by Starting a New School Year

Account Administrators can prepare for a new school year by advancing the grades of all students in their account and removing homerooms from all students. Optionally, the licenses and lead teachers can be removed from all students. Only Account Administrators can access this feature.

To reset all students to begin a new school year:

Log in to the Staff Member Module as an Account Administrator.
From the navigation menu, select Student Administration, and then click New School Year Administration.
On the Start a New School Year page, select an option:
- Select Remove licenses and lead teachers to (1) advance all active students one grade; (2) remove all student homeroom assignments; (3) remove all students' licenses and lead teachers.
- Select Retain licenses and lead teachers to (1) advance all active students one grade; (2) remove their homeroom assignments; (3) keep all students' licenses and lead teachers.
Click Save & Close.
Click Change ALL Students to confirm.

Note

Coordinate with other staff members so student grades are not accidentally advanced twice.
Complete this action when students are unlikely to be using the system.
If your account uses a rostering process like ClassLink or Clever, this step may not be necessary. Updates to students' grades will occur based on changes in your student information system.
If you want to change the grade or homeroom for some, but not all, students, use Change Grade or Change Homeroom from the Student Setup page instead.

Deleting a Student

Only Account Administrators and School Coordinators can delete students.

Deleting a student permanently removes all of the student's data from the software. You cannot undo deletions, so use caution. You can delete only inactive students.

To delete students:

Log in to the Staff Member Module.
Select Student Administration from the navigation menu, and then click Student Setup.
On the Students page, filter the list of students using the Status column to display inactive students.
Check the box next to the name of each student that you would like to delete.
Click Delete. Click Yes to confirm.

Merging Student Records

Account Administrators and School Coordinators can use the Merge Selected Students feature to merge two student records in an account.

This situation may occur when a rostering or import process brings new students into an account without properly matching them to existing student records. A student using a Single Sign-On application may be able to open Read Live using the newly-imported student record, but any previous work the student performed is saved under the old student record. The Merge Selected Students feature allows the Staff Member Module user to combine the two student records.

To Merge Two Student Records:

In the Staff Member Module, choose Student Administration.
Choose Student Setup.
Select the two students who need to be merged using the checkboxes in the student grid.
Choose the Merge Selected Students button at the top of the page.
The Do you want to merge these students? dialog opens.
In the dialog:
1. Be sure the new student with the correct login credentials is Student 1, on the left.
2. Be sure Student 2, on the right, is the student record with previous saved work.
Click the Yes button at the bottom of the dialog.

Working with Licenses and Access to Applications

Students must have licenses to work in Read Live applications. Read Live Licenses are purchased from Read Naturally, Inc. for use by the students in an account. Each Read Live license can be used by one student at a time.

Students can be assigned any available license at their school. By default, students at a school can be assigned any available licenses in the account. If there is more than one school in an account, Read Naturally recommends that a specific number of licenses be reserved for each school.

Each Read Live license allows a student to access Read Live. Students can be assigned access to Read Naturally Live, Word Warm-ups Live, One Minute Reader Live, and Read Naturally Live-Español as needed.

Each student with a license also can be assigned a lead teacher. Lead teachers are optional. A student's lead teacher should be the staff member who makes educational decisions for that student. A lead teacher's responsibilities in Read Naturally Live include initially placing a student, changing a student's series, level, goal, and story options, and reporting on the student.

Topics

Licenses and Lead Teachers

A lead teacher can be assigned whenever a student is given a Read Live license. Lead teachers are optional. A student's lead teacher is the staff member who makes educational decisions in Read Live for that student. Lead teachers are responsible for initially placing their students, adjusting their students' assignments, customizing their story or exercise options, and viewing their reports to monitor progress.

If a student does not have a lead teacher, any Account Administrator, School Coordinator, or Teacher can make changes for that student.

In the Staff Member Module, staff members in the Teacher role can make changes to students for whom they are the lead teacher. For example, a Teacher can remove the license of a student for whom they are the lead teacher. They cannot remove the license of a student who has a different lead teacher unless they are on the Team of that lead teacher. Staff members in the Account Administrator or School Coordinator roles can make changes for students with any lead teacher. If a student does not have a lead teacher, any Account Administrator, School Coordinator, or Teacher can make these changes for the student.

In the Student Module, any staff member is able to assist any student a the student works in a story or exercise. For example, a Teacher can supervise a student passing a story, whether or not they are that student's lead teacher. Some changes for students who have a lead teacher, including manual changes to a student's assignment in Read Naturally Live, cannot be made by staff members who are not the student's lead teacher. If a student does not have a lead teacher, any Account Administrator, School Coordinator, or Teacher can make these changes.

Reserving Licenses for Schools

By default, schools are set to use any available licenses in the account. Using this method, staff members can assign any licenses available in the account on a first-come, first-served basis, until the total number of licenses in the account is being used. This licensing method is convenient for accounts that have just one school.

Instead, a school can reserve a specific number of licenses. If your account has more than one school, Read Naturally recommends reserving a specific number of licenses for each school. Reserving licenses prevents one school from assigning all the licenses to their students, leaving none for other schools.

For example, Angela is the Account Administrator for a multi-school account, so she chooses to reserve a specific number of licenses for each of her schools. She reserves 30 licenses for Pine City School. This allows staff members to assign up to 30 licenses to Pine City students—but no more. Even when some Pine City licenses remain unassigned, those licenses can’t be used for students at other schools, because the licenses are held in reserve for Pine City.

Only Account Administrators can reserve licenses for schools.

To change the licensing method for a school:

Log in to the Staff Member Module.
From the navigation menu, choose Account & School Administration.
On the Account page, review the school list on the right. It displays the number of licenses reserved for, and assigned to students at, each school in the account.
Click the name of the school you need to edit.
On the School Details page, check the summary of current licensing at the bottom left.
This area shows the greatest number of licenses you could currently reserve for the school, based on the account's total and the number in use at other schools. It also tells you how many licenses are already assigned to students at this school.
Select a licensing method, as follows:
- To allow students at the school to be assigned any unassigned licenses in the account, select School can use any available licenses within the account.
  This school's students will be able to use any licenses that are not in use by other students, or reserved for other schools.
- To reserve a specific number of licenses for this school, select Reserve exactly this many licenses and enter a number of licenses.
  This school's students will be limited to the number of licenses you reserve. Other schools in the account will not be able to assign any of the reserved licenses to their students.
Click Save & Close.

Note

The School Details page shows "licenses available to reserve." If you choose to reserve licenses for the school, this number represents the most licenses you can currently add to the number already in the Reserve exactly this many licenses box.
The School Details page also shows the number of licenses assigned to students in the school. If you choose to reserve licenses for the school, this is the minimum number of licenses that can be reserved for the school. If you want to reserve fewer licenses for the school, you will need to remove the licenses from some students at the school and then return to reduce the number of licenses reserved for the school.

Assigning a License to One Student

Students must have licenses to work in Read Live. You can assign licenses one at a time on the Student Details page for each student, either when a student is first added to the software, or later.

A lead teacher can be assigned to each student who has a license. Lead teachers are optional. Staff members with the Teacher role must be a student's lead teacher to make educational decisions in Read Live for that student.

To assign licenses to an individual student:

Log in to the Staff Member Module.
If you are a Teacher, from the navigation menu, select Student Setup.
If you are an Account Administrator or School Coordinator, from the navigation menu, select Student Administration, and then click Student Setup.
Sort and filter the list of students to find the one to whom you want to assign a license.
Click the student's last name.
On the Student Details page, below the License heading, verify that a license is available.
Under License this student?, choose Yes.
Under Lead Teacher:
1. If the student will not have a lead teacher, deselect the Lead Teacher checkbox.
2. If the student will have a lead teacher, choose the lead teacher for the student.
Assign the student access to the appropriate combination of Read Naturally Live, Word Warm-ups Live, One Minute Reader Live, and Read Naturally Live–Español.
As each student is assigned a new Read Live license, the Read Naturally Live and One Minute Reader Live applications are assigned to that student by default.
Click Save & Close.

Note

Only students with a Status of Active can be licensed. A student's status can be set to Active on the Student Details page.

Assigning Licenses to Multiple Students At Once

Staff members can use the Application Access page, accessible from the Student Setup page, to assign license to more than one student at a time. Account Administrators and School Coordinators can also access this page from the Student Administration page.

If you assign licenses to a group of students at once, you will need to make the same choice about all those students' lead teacher. For example, if you add licenses for 25 students at once, you can choose not to assign any lead teacher for all of those students.

To assign licenses to a group of students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup. Then select the Application Access button at the top of the page.
As an Account Administrator or School Coordinator, you can also select Student Administration from the navigation menu and then click Application Access.
If necessary, select a school from the View students at... menu. The License Summary area at the top of the page displays information about licenses in use at, and still available for use at, the chosen school.
Sort and filter the list of students to find those to whom you need to assign licenses.
Check the box next to the name of each student who needs a license and who will have the same lead teacher.
Select the Manage Access to Read Live button at the top of the page.
In the side menu, open the Licenses & Lead Teachers category and select the Assign Licenses to Selected button.
The application prompts you to select a lead teacher.
If the students will not have a lead teacher, deselect the Lead Teacher checkbox.
If the students will have a lead teacher, choose a name from the dropdown list.
Click OK.

Removing Students' Licenses

If you have a student who is leaving the program, you can remove that student's license, making it available for use by a different student.

To remove the license from an individual student:

Log in to the Staff Member Module.
If you are a Teacher, from the navigation menu, select Student Setup.
If you are an Account Administrator or School Coordinator, from the navigation menu, select Student Administration and then click Student Setup.
Sort and filter the list of students to find the one from whom you want to remove the license.
Click the student's last name.
On the Student Details page, under License this student?, choose No.
Click Save & Close. Now you can reassign this license to a different student.

You can also remove licenses from more than one student at a time using the Application Access page.

To remove licenses from a group of students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup. Then select the Application Access button at the top of the page.
As an Account Administrator or School Coordinator, you can also select Student Administration from the navigation menu and then click Application Access.
If necessary, select a school from the View students at... menu.
Sort and filter the list of students to find those from whom you want to remove licenses.
Check the box next to the name of each student whose license needs to be removed.
In the side menu, open the Licenses & Lead Teachers category and select the Remove Licenses from Selected button at the top of the page.
Click Yes to confirm the removal of the licenses.

Note

Teachers cannot remove the licenses of students who have a lead teacher different from the current user. If the License and Lead Teacher controls on the Student Details page are dimmed, the student's license must be removed either by the student's lead teacher or by an Account Administrator or School Coordinator.

Assigning Access to Read Naturally Live

Students must have Read Live licenses to work in any Read Live component, including Read Naturally Live.
To work in Read Naturally Live, students also need to be assigned access to the application.

Staff Members can give Read Naturally Live access to individual licensed students, one at a time, on the Student Details page. Staff Members can also assign Read Naturally Live to more than one student at a time on the Application Access page.

To assign Read Naturally Live access to individual students:

Log in to the Staff Member Module.
If you are a Teacher, from the navigation menu, select Student Setup.
If you are an Account Administrator or School Coordinator, from the navigation menu, select Student Administration, and then click Student Setup.
Sort and filter the list of students to find the one to whom you want to assign Read Naturally Live access.
Click the student's last name.
On the Student Details page, below the License heading, verify that the student has a license.
Students must have a Read Live license in order to use Read Naturally Live.
Select the Read Naturally Live access checkbox.
Click Save & Close.

To assign Read Naturally Live access to a group of students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup. Then select the Application Access button at the top of the page.
As an Account Administrator or School Coordinator, you can also select Student Administration from the navigation menu and then click Application Access.
If necessary, select a school from the View students at... menu.
Sort and filter the list of students to find those to whom you want to assign Read Naturally Live access. For example, you could filter the list by grade to see only students in a certain homeroom.
Note that the RNL column on the page shows which students already have access to the application.
Select the checkbox to the left of each student who will use Read Naturally Live.
Select the Manage Access to Read Live button at the top of the page.
In the side menu, open the Read Naturally Live category and select the Add RNL for Selected button.
A dialog describes next steps you may take to achieve appropriate placement for each student.
Click the Yes button to confirm adding Read Naturally Live access for all of the selected students.

Note

The default assignment in Word Warm-ups Live is Level 1, Section B, Short Vowels. However, on the Word Warm-ups Live Students page, you can assess each student using the printable phonics assessment and edit that default assignment.

Assigning Access to Word Warm-ups Live

Students must have Read Live licenses to work in any Read Live component, including Word Warm-ups Live.
To work in Word Warm-ups Live, students also need to be assigned access to the application.

Staff Members can give Word Warm-ups Live access to individual licensed students, one at a time, on the Student Details page. Staff Members can also assign Word Warm-ups Live to more than one student at a time on the Application Access page.

To assign Word Warm-ups Live access to individual students:

Log in to the Staff Member Module.
If you are a Teacher, from the navigation menu, select Student Setup.
If you are an Account Administrator or School Coordinator, from the navigation menu, select Student Administration, and then click Student Setup.
Sort and filter the list of students to find the one to whom you want to assign Word Warm-ups Live access.
Click the student's last name.
On the Student Details page, below the License heading, verify that the student has a license.
Students must have a Read Live license in order to use Word Warm-ups Live.
Select the Word Warm-ups access checkbox.
Click Save & Close.

To assign Word Warm-ups Live access to a group of students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup. Then select the Application Access button at the top of the page.
As an Account Administrator or School Coordinator, you can also select Student Administration from the navigation menu and then click Application Access.
If necessary, select a school from the View students at... menu.
Sort and filter the list of students to find those to whom you want to assign Word Warm-ups Live access. For example, you could filter the list by grade to see only students in a certain homeroom.
Note that the WWL column on the page shows which students already have access to the application.
Select the checkbox to the left of each student who will use Word Warm-ups Live.
Select the Manage Access to Read Live button at the top of the page.
In the side menu, open the Word Warm-ups Live category and select the Add WWL for Selected button.
A dialog describes the default Word Warm-ups Live assignment and next steps you may take with each student.
Click the Yes button to confirm adding Word Warm-ups Live access for all of the selected students.

Note

The default assignment in Word Warm-ups Live is Level 1, Section B, Short Vowels. However, on the Word Warm-ups Live Students page, you can assess each student using the printable phonics assessment and edit that default assignment.

Assigning Access to One Minute Reader Live

Students must have a Read Live license to work in any Read Live component, including One Minute Reader Live.
To work in One Minute Reader Live, students need to be assigned access to the application. The Read Live Staff Member Module is used to add that access.

In the Staff Member Module, staff members can give One Minute Reader Live access to individual licensed students on the Student Details page. Staff Members can also assign One Minute Reader Live to more than one student at a time on the Application Access page.

To assign One Minute Reader Live access to individual students:

Log in to the Staff Member Module.
If you are a Teacher, from the navigation menu, select Student Setup.
If you are an Account Administrator or School Coordinator, from the navigation menu, click Student Administration, and then click Student Setup.
Sort and filter the list of students to find the one to whom you want to assign One Minute Reader Live access.
Click the student's last name.
On the Student Details page, below the License heading, verify that the student has a license.
Students must have a Read Live license in order to use One Minute Reader Live.
Select the One Minute Reader access checkbox.
Click Save & Close.

To assign One Minute Reader Live access to a group of students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup. Then select the Application Access button at the top of the page.
As an Account Administrator or School Coordinator, you can also select Student Administration from the navigation menu and then click Application Access.
If necessary, select a school from the View students at... menu.
Sort and filter the list of students to find those to whom you want to assign One Minute Reader Live access. For example, you could filter the list by grade to see only students in a certain homeroom.
Note that the OMRL column on the page shows which students already have access to the application.
Select the checkbox to the left of each student who will use One Minute Reader Live.
Select the Manage Access to Read Live button at the top of the page.
In the side menu, open the One Minute Reader Live category and select the Add OMRL for Selected button.
A dialog describes next steps each student can take to decide on a reading level in One Minute Reader Live.
Click the Yes button to confirm adding One Minute Reader Live access for all of the selected students.

Assigning Access to Read Naturally Live–Español

Read Naturally Live–Español is a separate Read Live application including Spanish-language stories with supporting materials in Spanish.

Students can have separate assignments in Read Naturally Live's English and Español applications. Students can be assigned to work in the Read Naturally Live–Español application using the Read Live Staff Member Module. After logging in, those students will see a separate tile for the Spanish application.

To assign Read Naturally Live–Español access to individual students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup.
As an Account Administrator or School Coordinator, select Student Administration from the navigation menu and then click Application Access.
Select the student's name from the list of students.
The Student Details page opens for the chosen student.
On the Student Details page, below the License heading, verify that the student has a license.
Students must have a Read Live license in order to use Read Naturally Live–Español.
Select the Read Naturally Live–Español Access checkbox.
Note: The default assignment in Read Naturally Live–Español is Level 1.0, with a goal of 50 wcpm. You can change that assignment on the Read Naturally Live–Español Students page.
Click Save & Close.

To assign Read Naturally Live–Español access to a group of students:

Log in to the Staff Member Module.
As any staff member, from the navigation menu, choose Student Setup. Then select the Application Access button at the top of the page.
As an Account Administrator or School Coordinator, you can also select Student Administration from the navigation menu and then click Application Access.
If necessary, select a school from the View students at... menu.
Sort and filter the list of students to find those to whom you want to assign Read Naturally Live–Español access. For example, you could filter the list by grade to see only students in a certain homeroom.
Note that the RNL-Esp column on the page shows which students already have access to the application.
Select the checkbox to the left of each student who will use Word Warm-ups Live.
Select the Manage Access to Read Live button at the top of the page.
In the side menu, open the Read Naturally Live–Español category and select the Add RNL-Esp for Selected button.
A dialog describes the default Read Naturally Live–Español assignment and next steps you may take with each student.
Click the Yes button to confirm adding Read Naturally Live–Español access for all of the selected students.

Additional Resources

Working with Homerooms

Account Administrators and School Coordinators can create homerooms for schools. Once you add a homeroom, students can be assigned to that homeroom. Then homerooms can be used to filter and sort lists of students. Homerooms are also listed in some reports.

To add homerooms:

Log in to the Staff Member Module.
From the navigation menu, select Student Administration, and then click Homeroom Management.
From the Homerooms page, you can:
- Add homerooms.
- Update homeroom information, including the homeroom's name and school.
- Delete homerooms from the software.

Topics

Adding a Homeroom

Only Account Administrators and School Coordinators can create homerooms. Once the homeroom is added, students can be assigned to that homeroom.

To create a homeroom:

Log in to the Staff Member Module.
From the navigation menu, select Student Administration, and then click Homeroom Management.
On the Homerooms page, click the Add Homeroom button.
On the Homeroom Details page, enter the homeroom's name.
Select the school for the homeroom.
Click the Save & Close button.

Updating a Homeroom

Only Account Administrators and School Coordinators can create and edit homerooms.

To update a homeroom you have already saved:

Log in to the Staff Member Module.
From the navigation menu, select Student Administration, and then click Homeroom Management.
On the Homerooms page, click the name of the homeroom you would like to edit.
Edit the group's name or school, and then click the Save & Close button.

Note

If you change a homeroom's school, all students will be removed from that homeroom. Those students will have their homeroom set to "Unassigned."

Deleting a Homeroom

Account Administrators and School Coordinators can delete homerooms. Deleting a homeroom does not delete the students in the homeroom or remove their licenses.

To delete homerooms:

Log in to the Staff Member Module.
From the navigation menu, select Student Administration, and then click Homeroom Management.
On the Homerooms page, click the Delete button delete for the homeroom you wish to remove, and then click Yes to confirm the deletion.

Note

Students that were in the deleted homeroom will have their homeroom set to "Unassigned."

Working with Personal Groups

By creating a personal group, you make it possible to conveniently access a saved set of students. A group could be a class, a reading group, or any specific set of students that you want to work with, or report on, together. Once you add a group, you can efficiently find and work with the members of that group. For example, you could easily change a story option for all of the students in a group.

Groups you create are not visible to any other staff members.

To add and maintain personal groups:

Log in to the Staff Member Module.
From the navigation menu, select My Groups.
From the My Groups page, you can:
- View basic information about your saved groups.
- Add groups.
- Update group information, including the name, description, and group members.
- Delete groups from the software.

Topics

Adding a Personal Group

To create a new personal group of students:

Log in to the Staff Member Module.
From the navigation menu, select My Groups.
On the My Groups page, click the Add Group button.
On the Group Details page, enter the group's name.
If needed, add an optional group description.
Click the Save button.
Click the Add Students to Group button on the right side of the page.
On the Add Students to Group page, sort and filter the list of students to find the ones you want to add.
Select the students whom you would like to include in your group by checking the boxes next to their names.
Click the Add Selected to Group button. The Group Details page opens again, now showing the students in the group.

Note

Groups you add are visible and accessible only to you. Other staff members cannot use groups you create.

Updating a Personal Group

To update a personal group you have already saved:

Log in to the Staff Member Module.
From the navigation menu, select My Groups.
On the My Groups page, click the name of the group you would like to edit.
If you need to edit the group's name or description, make those changes and then click the Save or Save & Close button.
To remove students from the group:
- In the student list, select the students whom you would like to remove by checking the boxes next to their names.
- Click the Remove Selected from Group button.
To add new students to the group:
- Click the Add Students to Group button.
- On the Add Students to Group page, sort and filter the list of students to find the ones you want to add.
- Select the students you would like to add by checking the boxes next to their names.
- Click the Add Selected to Group button. The Group Details page opens again, showing that the new students have been added to your group.

Note

Groups you create are visible only to you. Other staff members cannot use the groups you create.

Deleting a Personal Group

You can delete any of your saved groups. Deleting a group does not delete the students in the group or remove their licenses.

To delete personal groups:

Log in to the Staff Member Module.
From the navigation menu, select My Groups.
On the My Groups page, select the groups you would like to delete by checking the boxes next to their names.
Click the Delete Selected Groups button, and then click Yes to confirm the deletion.

Distance Learning Tools

Read Naturally Live includes flexible distance learning tools meant to help teachers coordinate remote students' work. These features allow students to continue making progress in a variety of educational settings.

The Waiting List
A Waiting List page in the Staff Member Module displays students who need a teacher's help to continue working on their stories. From the Waiting List:

Teachers can open the Story Details report for a student's current story.
Teachers can see which students have saved the necessary recordings for a hot timing of the current story.
Teachers can click a Login button to open a Read Live session for any waiting student.
Once a Read Live session is open, a teacher can either use internet conferencing tools to conduct a live timing with the student, or conduct a hot timing using a student's saved recordings.

Student Recordings
Read Live's recording features allow students to save readings during the Pass step of each story. Recordings can be made for both stories and word lists. The recordings can later be used by teachers to score hot timings, whether or not the student is present.

The Pass/Recording step opens after the Pass/More Practice step for any student whose browser supports Read Live's recording features.
Note: iPads currently do not support student recordings in Read Live. See the System Requirements in the Read Live application.
Students can review each recording. They can replace the recording as many times as they like before clicking Next to move on.
In the Phonics series, students who have saved a story recording can also leave one for that story's word list.
The Pass/Word List Recording step opens after a student has saved a story recording on Pass/Recording and clicked Next.
From the Waiting List page in the Staff Member Module, a teacher can see which students have left the necessary recordings for their current stories.
New options are available on the Pass/Hot Timing and Pass/Word List steps when a student has saved a recording. In place of the Start Timing button, these pages offer two options when a recording is present:
- Choosing Score Recording begins a timing and plays the student's story recording. The teacher conducts the hot timing as usual, including clicking the last word the student read at the end of the reading; entering the number of errors; and choosing an Expression score.
- Choosing Conduct Live Timing starts a regular hot timing without playing the recording. This option is always available, even when students have recorded the story.

Important Note

Student recordings are not saved after the relevant hot timing steps have been completed for a story. Access to the recordings is limited to the teacher who conducts pass activities for each story. See the Read Live Privacy and Security Policy for more information.

Topics

Using Login As to work with remote students

Teachers can use the Login As feature, available on the Staff Module's Student Activity page, to open a session as a specific student. This feature supports a variety of distance learning scenarios. For example, teachers can use Login As to grade recordings of student hot timings.

The Story Details report for any student's current story is also available on the Student Activity page, allowing teachers to review a student's recent performance before conducting Pass steps using Login As.

Using the Login As Feature:
To log in as a specific student, use the Login As feature in the Staff Member Module.

Go to the Read Live home page, and log into the Read Live Staff Module using your own Account ID, User ID, and password.
From the navigation menu, select Student Activity.
Find the student for whom you need to log in.
Note that you can see a student's current step in her or his story and see the Story Details report with information about the student's performance. See Reviewing the Story Details Report for the Student's Current Story below.
In the row with the student's name, click the Login button for the student you want to help.
Note that if the student involved is currently logged into Read Live, the Login button is red. If you open a Login As session while a student is logged in, a warning dialog will ask you to confirm that you want to log the student out. It is important to communicate with students in order to prevent confusion during this process.
The application will open a new browser tab in which you are logged in as the selected student.

After logging in as a student, a teacher can use screen sharing software to conduct Pass activities over the internet. A student recording, either saved in Read Live or sent to the teacher by some other means, can also be graded as a remote hot timing.

Reviewing the Story Details Report for the Student's Current Story:
Before clicking the Login button to open a Login As session, a teacher can quickly review the student's performance on the current story.

On the Student Activity page, click the > control to the left of a student's name to open the Applications level for the student. Then click the > control to the left of Read Naturally Live to see available reports in that application.
Click the Story Details button for the student.
The Story Details report opens. The Last Login Date in the story data section displays the last time the student worked on the current story.
Review the student's progress as needed.
Click the Back button to return to the Student Activity page.

Using the Student Activity Page's Waiting Column to Help Distance Learning Students

The Student Activity page in the Staff Member Module lets staff members quickly identify students who need a teacher's help. The Waiting column on this page displays icons for students currently waiting for a teacher to continue working on their stories or exercises.

Students who can appear on the Student Activity page:

Teachers, School Coordinators, and Account Administrators can see students for whom they are the Lead Teacher or students without a Lead Teacher.
Read Live Assistants can see students on Teams to which they have been added on the Waiting List page.
See the Team feature for more information on giving access to Read Live Assistants.

To review waiting students:

Teachers, School Coordinators, and Account Administrators can select Student Activity from the navigation menu.
Read Live Assistants can choose the Waiting List link on their home page.

The Student Activity page opens:

Note: In the list, the Waiting column next to students' names displays the icons of any applications in which each student is waiting. If a student is not waiting for a teacher, the column is empty.

To use the Student Activity page to conduct timings for a student:

From the navigation menu, select Student Activity.
Find the student for whom you need to conduct a timing.
Note that you can see a student's current step in her or his story and see the Story Details report with information about the student's performance. See Reviewing the Story Details Report for the Student's Current Story below.
In the row with the student's name, click the Login button for the student for whom you need to conduct a timing.
Note that if the student involved is currently logged into Read Live, the Login button is red. If you open a Login As session while a student is logged in, a warning dialog will ask you to confirm that you want to log the student out. It is important to communicate with students in order to prevent confusion during this process.
The application will open a new browser tab in which you are logged in as the selected student.
After logging in as a student, use screen sharing software to conduct Pass activities over the internet. A student recording, either saved in Read Live or sent to the teacher by some other means, can also be graded as a remote hot timing.

Reviewing the Story Details Report on the Student Activity page:
Before clicking the Login button to open a session, a teacher can quickly review the student's performance on the current story.

On the Student Activity page, click the > control to the left of a student's name to open the Applications level for the student. Then click the > control to the left of Read Naturally Live to see available reports in that application.
Click the Story Details button for the student.
The Story Details report opens. The Last Login Date in the story data section displays the last time the student worked on the current story.
Review the student's progress as needed.
Click the Back button to return to the Student Activity page.

To use the Waiting List to conduct timings for a student:

Review the Current Step column to see where each student is waiting in his or her current story or exercise.
To appear on the Waiting List, students must be on either the Cold Timing or Pass steps of a story, waiting for a teacher to help them advance.
If necessary, click the Details button for each student to open the Story Details report for that student's current story.
The report displays the student's previous activity in the story.
Review the Recording column to see whether the student has saved recordings for this story.
If the student has saved the necessary recordings, you can use the Login As feature to conduct a hot timing for any student without the student needing to be logged in.
To conduct a timing for the student, click the Login button under the Login As column.
Note that if the student involved is currently logged into Read Live, the Login button is red. If you open a Login As session while a student is logged in, a warning dialog will ask you to confirm that you want to log the student out. It is important to communicate with students in order to prevent confusion during this process.
A new tab opens with the Read Live Student Module. In the new tab, the student is already logged in.
Conduct a live timing with the student over the internet
- or -
Conduct a timing based on saved student recordings. See Student Recordings While Waiting for a Teacher for more information.

Note

The Refresh List button on the Student Activity or Waiting List pages can prompt you when students have begun waiting for a teacher, when they add a recording, or when another staff member has helped them move on in their current story. When the button glows, clicking it causes the list of students to be updated.

The Team Feature: Allowing Team Members to Work With a Lead Teacher's Students

The Team feature lets any Lead Teacher share access to students with a Team of other Teachers and Read Live Assistants. Each Lead Teacher's students can be seen by team members who belong to that teacher's Team.

Note that Account Administrators can see all students in an account, and School Coordinators can see all students in their schools. These users do not need to belong to a Team to see students, so they cannot be added to a Team.

Teachers and Read Live Assistants can belong to multiple Teams.

Managing Teams:

To build your own Team:

Choose the Team tile, or select Team from the navigation menu.

The Team page opens, displaying all Teachers and Read Live Assistants in the account who can act as members of your Team.
Note: You will only see staff members on the Team page if they can work with your students. Staff Members can only see students at their schools.
Select the checkbox to the left of each Teacher or Read Live Assistant you need on your Team.
The application adds or removes members of the Team as you make changes.
Select the Done Editing Team button when you are finished.
Any student for whom you are the Lead Teacher can now be seen on the Waiting List by your Team's members.

To manage another staff member's Team:
As a School Coordinator or Account Administrator, you can edit the Teams of other staff members.

Choose the Staff Member Administration tile, or choose Staff Member Administration from the navigation menu.
In the Teams column, select the Team button for the staff member whose Team you need to manage.
The Team page opens, displaying all of the Teachers and Read Live Assistants in the account who can work with that staff member.
Select the checkbox to the left of each staff member you need on the staff member's Team.
To remove members from the Team, deselect checkboxes.
Select the Done Editing Team button when you are finished.
Any student for whom this staff member is the Lead Teacher can now be seen on the Waiting List by the staff member's Team.
Teachers on the Team can now see students of the Lead Teacher on the Read Naturally Live page. They can also generate reports for those students.

Using the Waiting List to help students as a Read Live Assistant:

Log into the Staff Member Module using your User ID and Password.
Choose Waiting List from the Resources list.
The Waiting List page opens, showing students on teams to which you belong who are waiting for a teacher.
Find a student on the list whom you want to help.
Note: You can review a student's Current Step column to see where that student is in her or his current story. You can also click the Details button in the Current Story column to see the Story Details report with information about the student's performance in that story.
In the Login As column, click the Login button for the student you want to help.
Note: If the student involved is currently logged into Read Live, the Login button is red. If you open a Login As session while a student is logged in, a warning dialog will ask you to confirm that you want to log the student out. It is important to communicate with students in order to prevent confusion during this process, especially in distance learning situations.
The application will open a new browser tab in which you are logged in as the selected student. Use the student session to conduct timings with the student.

Student Recordings as Hot Timings: Overview

Recordings of student story and word list readings can be used by teachers to conduct hot timings.

Saving a Student Recording:

On the Pass/More Practice step, complete at least one practice reading.
Note that the student will need to perform this step at least once for each time he or she logs in before being allowed to save a recording.
Click Next.
If the student's browser supports recordings in Read Live, the Pass/Recording step opens.
Click Start Recording to begin a recorded timing.
When the timed recording ends, either click Finished or click the last word read.
The page displays the number of words per minute the student read during the timing. This information can help the student decide whether another recording is necessary before the teacher reviews his or her performance.
Using the audio controls on the page, review the recording.
If necessary, after seeing the score in words per minute and hearing the recording, click Start Recording again to record over the previous attempt.
When satisfied with the latest recording, click Next to continue.
If in a Phonics series, click Start Recording to begin recording a word list timing.
Review the word list recording and replace it as necessary.
Click Next to continue.

Notes on Student Recordings

Only students whose browser supports recording in Read Live will be able to save recordings. See the Read Live application's System Requirements.
After saving a story or word list recording and clicking Next, a student is not able to return to the recording page for another attempt at the same step.

Using the Waiting List to Manage Recordings:

The Waiting List in the Staff Member module displays all of the students at a user's school who are currently waiting for a teacher. It also indicates which students have saved recordings for their current stories, allowing hot timings to be conducted later by a teacher.

To quickly find students who have saved the necessary recordings for a story:

Open the Waiting List.
Scan for students with the word "Yes" in the Recording column. This column indicates that the student has saved all of the necessary recordings to perform a hot timing for their current story.
For students in the Sequenced or Idioms series, "Yes" appears when the student has saved a story timing.
Students in the Phonics series whose word list step is turned on must save both a story and a word list timing for "Yes" to be displayed.
Click the Login button for any student who has saved the necessary recordings to open a session as that student.
A Login As session opens in a new tab for that student.
Using the directions below, use the student's recording as a hot timing.

Using a Student Recording as a Hot Timing:

If a student has recorded a story or word list reading, you can use the Login As feature to grade that recording as a hot timing. If a student has saved a recording:

Open a student session using the Login As feature.
In the student session, click the Conduct Pass Activity button at the top of the page.
Log in using your staff member credentials.
On the appropriate hot timing step, click the Score Recording button and choose Score Recording.
The student's saved recording will begin playing along with the hot timing.
Listen to the student's reading, keeping track of errors, just as you would for a live timing.
You will need to click the student's last word, or the Finished button, when the recording ends, just as you would for a student reading to you live.
When the reading is over, use the Number of missed words control to record the error count.
Choose the student's Expression score.

Notes on Hot Timings Using Recordings

The Score Recording and Start Live Timing options are only available on the Pass/Hot Timing and Pass/Word List steps when a student has saved recordings for those steps. If no recordings are present, the pages will not include these options.
It is always possible to conduct a live timing for a student when the student is available, even if the student has previously saved a recording. On the Pass/Hot Timing and Pass/Word List steps, the Score Recording button can be changed to select Start Live Timing. This option allows the teacher to conduct a live timing as usual.
The last word the student clicks when saving a recorded story, and the resulting score, are not available when a teacher uses Score Recording on the hot timing page. The teacher still needs to listen to the recording for errors and confirm the score by clicking on the last word on Pass/Hot Timing.